OVERSEAS CITIZEN OF INDIA (OCI) CARD APPLICATION
Vanakam!
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Right, let's explore.
What is OCI? - It's means Overseas Citizens of India. It's a card that you carry when you enter and exit India without a visa. For more info - read
Step by step guide to apply for OCI card
Below is a step by step guide based on the OCI checklist from The High Commission of India.
This information is as of Feb 2023, so please always refer back to The High Commission of India's website for the latest information. This is very important as the rules and regulation will change time to time and it is your responsibility to check this before you proceed with preparing for your application.
The aim of this web page is to guide those who wants to apply for the OCI card based on their parents or grandparents who are originally from India but migrated to Malaysia. This is just help you to understand what you need to prepare before filing your application online.
The first thing you need to do is get the latest checklist from
The guide below is based on you applying OCI Card under your parent's name or your grandparent's name.
Below is the checklist you need to follow as a guide when applying for the OCI card. My comments are in
Link to book an appointment :
| S.NO. | DOCUMENTS |
| 1. | DULY COMPLETED ONLINE OCI APPLICATION FORM (NEW OCI REGISTRATION)
Only do this after you have the complete set of documents from JPN and/or your parents/grandparents and you have translated the necessary documents from BM to English. Before you go to JPN, check with your parents and/or your grandparents if they still have documents as per no.6 + No.7 on this list. They still might have it, always check. If it's a no, go to JPN, read on from No.2 to No.7 on this list. If you don't know how to complete the onlice OCI application form, please get more information how to do so. (once get address or link i will update here) Address : Level 1, Wisma HRIH Lotus, No. 442 Jalan Pahang, Setapak, 53000, Kuala Lumpur. Working hours: 0900 hours to 1730 hours (Monday to Friday) It's on Level 1, once reach the ground floor please show you email appointment as copy to security person (after register only you can go in). Before you do No.1, you need to get all documents for No. 2 - 7 on this checklist. Guide on Youtube on how to fill in the online application so you have an idea, watch this before you do it : |
| 2. | 2 RECENT 2X2 SIZE PHOTOGRAPHS (WHITE/LIGHT BACKGROUND)
- tell the photographer its for Indian visa so it's the correct size and colour |
| 3. | CURRENT MALAYSIAN/FOREIGN PASSPORT (VALID FOR MORE THAN 1 YEAR), ORIGINAL AND PHOTOCOPY.
- This is easy. You should have this. |
| 4. | APPLICANT'S MALAYSIAN BIRTH CERTIFICATE (NEED TO BE ENDORSED BY MINISTRY OF FOREIGN AFFAIRS (WISMA PUTRA) PUTRAJAYA) (TO BE TRANSLATED TO ENGLISH IF IT IS IN BAHASA MALAYSIA BY COURT INTERPRETER) BRING BOTH MALAY AND ENGLISH VERSION, ORIGINAL AND PHOTOCOPY.
Go to JPN, This is the form you need - You need to pay RM10 for each application, so all in total RM30. You will get it on the same day. PLEASE, PLEASE check all the names and details are correct before you leave JPN. Check the spelling of the names are correct! If Mom and Dad can’t go with you to JPN/UTC, get them to sign an authorisation letter to authorise you to apply for their new birth certificate. Sample of an Authorisation letter is in - After you've received all three birth certificates, then get it all three to be translated by a court translator. Google online Mahkamah Tinggi Kuala Lumpur or Selangor and then you find the Mahkamah’s main phone number and ask for the court translator contact details. You speak to the translator and make an appointment to meet them and pass on the documents for them to translate or you email them or whatsapp it to them - you and the translator decide how you want to do this. |
| 5. | APPLICANT’S MALAYSIAN IDENTITY CARD, ORIGINAL AND PHOTOCOPY.
- this is easy, you shld have this. |
| 6. | FATHER AND MOTHER BIRTH CERTIFICATE OR MALAYSIAN CITIZENSHIP OR NATURALIZATION CERTIFICATE OR CERTIFICATE OF REGISTRATION OR JPN IC EXTRACT ISSUED BY MALAYSIAN GOVERNMENT NEED TO BE ENDORSED BY MINISTRY OF FOREIGN AFFAIRS
(WISMA PUTRA) PUTRAJAYA. (TO BE TRANSLATED TO ENGLISH IF IT IS IN BAHASA MALAYSIA BY COURT INTERPRETER) BRING BOTH MALAY AND ENGLISH VERSION, ORIGINAL AND PHOTOCOPY).
Go to JPN Putrajaya, Which grandparents you supposed to apply under? Mom’s side or Dad’s side? This is something you need to check with your parents/grandparents and decide which side you want to apply. Which grandparents came from India? Mom’s side or Dad’s side? or Both? This is up to you but you can also apply under both grandparents. If you don't have the answer to this, I would advise you to get documents from JPN from both side of parents and/or grandparents. If parent and/or grandparents are still alive, get a photocopy of their IC (front and back) and keep that with you so you have it when JPN asks a copy of it. If parents/grandparents are not alive anymore, please get a copy of their death certificate as it will state their IC number there - this is very important. You need your parents and grandparent's IC number in order for you to extract documents from JPN. Remember, Cabutan IC application JPN for your grandparents must be signed by your parents only and not you. As far as I know, one of your parents must be there to apply for the cabutan IC of your grandparents. They won't allow grandchildren to apply Cabutan IC of their grandparents. It has to be their children which is your parents, so your Mom or/and Dad must be there. Check the So just to recap, apply Cabutan IC for your Mom, Dad, Dad’s parents (your tata pati from Dad's side) and/or Mom’s parent (your tata pati from Mom's side) - so it should be all together 4 copies of Cabutan IC if you apply for one side of your grandparents or 6 copies of Cabutan IC for both side of grandparents. Make sure when you apply for the cabutan IC, you or your parents have signed the form and have put your or your parent's cap jari on the form, without it, it is not valid. If the JPN staff forgets to ask you for the cap jari, remind them! After JPN Kad Pengenalan department accepted the forms, they will give you an acknowledge receipt with phone numbers. Normally JPN staff will say it will be ready in 1 month time but I would recommend you to call them after one week or so. Just call every 4-5 days as it might be ready for collection earlier than expected. When you collect the Cabutan IC, please make sure the details are correct and the spelling of the names are correct. Also check it says the birth place or race is India. Check all this before you leave JPN Next step, get all of these Cabutan IC documents to be translated by a court translator. |
| 7. | PROOF OF INDIA-BORN/INDIAN ORIGIN, SUCH AS INDIAN PASSPORT (FIRST, LAST AND EITHER VALID VISA PAGE/PR IC COPY) OR MALAYSIAN CITIZENSHIP OR MALAYSIAN NATURALIZATION CERTIFICATE OR CERTIFICATE OF REGISTRATION WHICH SHOWS THE PLACE OF BIRTH AND DESCENT/RACE AS - After you have collected copies of the Cabutan IC/IC extraction, you then go to Warganegara Department shld be able to tell you where you shld go and apply after you produce them the Cabutan IC. Most Indians back in the day was in Perak so you might have to go Perak office to find out if they have a copy of it but double check which state first. Call ahead before you go to any Pendaftaran offices outside KL, get their phone number, speak to the right department/person and confirm they can issue copy of Registration of Citizenship for your parents and/or your grandparents. Once you’ve obtained this, make sure the spelling is correct and there is a mention - |
| 8. | SURRENDER/RENUNCIATION CERTIFICATE FOR PREVIOUS INDIAN PASSPORT HOLDERS (ACQUIRED MALAYSIAN CITIZENSHIP YEAR 2000 ONWARDS), ORIGINAL AND PHOTOCOPY |
| 9. | OCI CARD OF PARENTS/SPOUSE WITH PRIMARY DOCUMENTS. |
| 10. | MARRIAGE CERTIFICATE NEED TO BE ENDORSED BY MINISTRY OF FOREIGN AFFAIRS, PUTRAJAYA (APPLY FOR MARRIAGE CERTIFICATE EXTRACT IF IT IS IN BAHASA MALAYSIA BEFORE THE ENDORSEMENT) BRING ORIGINAL AND PHOTOCOPY (ONLY IF YOU ARE APPLYING ON THE BASIS OF SPOUSE) |
| 11. | NATIVITY CERTIFICATE ISSUED BY INDIAN AUTHORITY SIGNED BY VILLAGE ADMINISTRATOR ENDORSED BY THASILDAR COUNTER SIGNED BY MAGISTRATE / COLLECTOR / BRANCH SECRETARIAT OFFICE (MINISTRY OF EXTERNAL AFFAIRS), ORIGINAL AND PHOTOCOPY (ONLY IF YOU DON’T HAVE ANY INDIA-PROOF DOCUMENT) |
| 12. | FEE RM 1313.00 + SERVICE CHARGE (PAYMENT BY DEBIT CARD ONLY) |
No.1 on the list - only fill in the online application after you have obtained all the documents need from No.2 - No.7 on the checklist.
PART A
To upload in pdf format as per the size mentioned on the online application form
- your signature - single file to upload - your passport picture- single file to upload
PART B
Fill up all the questionnaires required.
- Please have name and address of a contact you have in India - relatives, business partners or close friends.
And then once you have completed all the questionnaires, you need upload the following documents:
Your info
- your current passport
- your IC
- your birth certificate
- translation of your birth certificate
Prove of relationship that you are related to your parents and/or grandparents from India
- Dad's birth certificate
- Translation of Dad's birth certificate
- Mom's birth certificate
- Translation of Mom's birth certificate
- Sijil Pendaftaran Warganegara / Registration of Citizenship or Sijil Warganegara / Citizenship Certificate of your parents and/or grandparents (- translation of Sijil Pendaftaran Warganegara / Registration of Citizenship or Sijil Warganegara / Citizenship Certificate of your grandparents - if it's in Malay)
1 - JPN Putrajaya (two trips)
First trip
- to apply for IC extractions at Kad Pengenalan Department
- to apply for latest copy of Birth Certificate at Kelahiran Department
- try your luck to apply for copy of the Malaysian Citizenship Certificate or Certificate of Registration under your parents and/or grandparents at Warganegara Department
a) if your parents/grandparents are still alive and you have a copy of their IC
b) if you have their death certificate
* But usually they will ask for a copy of the IC extraction from the Kad Pengenalan Department but you might as well try and apply for this while you are there. If they refuse, then wait until you get a copy of the IC extraction when go for the second time to JPN
- Also if you have time and the money, go to
Second trip
- Once the Kad Pengenalan Department has confirmed the IC extraction is ready for collection, go back to JPN Putrajaya to pick it up.
- Then with the IC extractions, apply to extract Sijil Pendaftaran Warganegara / Registration of Citizenship or Sijil Warganegara / Citizenship Certificate of your grandparents at the Warganegara Department
2 - Court, to see the Court translator - shld be just one trip but this you discuss with the Court translator
- Decide with the translator how you want to send them the documents? In person? Via email? Via whatsapp? Do all together - Birth Certificate, IC Extractions and Registration of Citizenship or Citizenship Certificate
3 - High Commission of India on Jalan Pahang
First trip
- Only the OCI applicant can go in but sometimes they will let you in if your parents are applying for it and they need assistance. Go really early to get in the queue, no phones allowed (you will need to give to security guards your phone before you enter the waiting area and they will store it for you. They give you a ID number, so you can ask for your phone back when you leave the waiting area) but you can bring Ipad and latpops. The receptionist will check your document and will give you a number. Keep that number safe. Don't lose it! Bring debit card for RM1313 payment.
Please make sure to printing or photocopying all the document - request your family or friends to help, who knows how to scan your docs and does the photocopying for you - think it's they charge btw RM10 - RM15 depending on what is needed. Make sure you have your OCI acknowledgement number and your passport number if you have filled the online application form.
Second trip
- Once OCI card is ready - hand in your OCI application receipt before 12noon and return at 3.30pm to collect (actually time to collect it is at 4pm - 5pm)
JPN
Website - http://www.jpn.gov.my/en/
Address - Ibu Pejabat Jabatan Pendaftaran Negara
Putrajaya, Kementerian Dalam Negeri
No 20, Persiaran Perdana, Presint 2
Pusat Pentadbiran Kerajaan Persekutuan
62551 Wilayah Persekutuan Putrajaya.
Telefon: 03-8000 8000
Faks: 03-8880 8288
Court Translator
HIGH COMMISSION OF INDIA
High Commission of India,
Level 1, Wisma HRIH Lotus,
No. 442 Jalan Pahang, Setapak,
53000, Kuala Lumpur.
Working hours: 0900 hours to 1730 hours (Monday to Friday)
Emergency Contact Number (after office hours) : +601 2203 6900
Telephone Numbers: +603-4024 0990
OCI CARD COLLECTION REQUIREMENT
Please submit your original passport, fee receipt and PIO Card (if any) between 0930 to 1400 hrs at OCI counter and you can collect your OCI at the same time on all working days.
Applicant to come in person in case applicant is unable to come in person for collection he/she can send a representative along with an authorization letter for collecting the OCI card. The passport of the applicant, PIO card and the receipt issued at the time of submission has to be brought by the representative.
Get Status of OCI Card Submition
Sample result when check your application status. (refer below image)
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